Privacy Policy

INTRODUCTION

This privacy policy governs your use of the software application Votus (“Application”) for mobile devices that was created by Votus, Inc. (“Company”, “Votus”, “we” or “us”). The Application is a mobile app designed to allow elected officials to communicate with their constituents. Our Application also facilitates the creation of data analytics based on users’ interactions and input. We respect your privacy and we are committed to protecting it through our compliance with this policy (the “Privacy Policy”). The Privacy Policy describes the types of information the Company may collect from you, or that you may provide when you use the Application, and our practices for collecting, using, maintaining, protecting and disclosing that information.

The Privacy Policy applies to information we collect:

  • On www.votus.com (the “Website”); and

  • The Application

  • In e-mail, text and other electronic messages relating to the Application; and

  • When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.

The Privacy Policy does not apply to information collected by:

  • The Company offline or through any other means, including on any other web site operated by the Company or any third-party (including our affiliates and subsidiaries); or

  • Any third-party web site (including our affiliates and subsidiaries), encompassing any application or content (including advertising) that may link to or be accessible from the Website.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, you may refrain from using or registering for this Application. By registering or using this Application, you agree to this Privacy Policy. This Privacy Policy may change from time to time (see Changes to our Privacy Policy, below), and we may or may not immediately notify you of these changes. Your continued use of this Application after we make changes is deemed to be acceptance of those changes, so please check the Privacy Policy periodically for updates.

CHILDREN UNDER THE AGE OF 13

This Application is not intended for children under 13 years of age. No one under the age of 13 may provide any personal information to or on the Application. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information on this Application or on or through any of its features. Also, do not register on the Application, make any purchases through the Application, use any of the interactive or public comment features of this Application or provide any information about yourself to us, including your name, address, telephone number, e-mail address or any screen name or user name you may wish to use. If we learn we have collected or received personal information from a child under 13, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at privacy@votus.com.

INFORMATION WE COLLECT ABOUT YOU AND HOW WE COLLECT IT

We collect several types of information from and about users of this Application, including:

  • Potentially personally identifiable information (“PII”), such as name, postal address, e-mail address, and telephone number;

  • Sensitive Information, such as voter registration status, physical address, and demographic information;

  • Non-identifiable information, such as your date of birth, the times and dates of your visits to the Application, and the content of your comments and postings on this Application; and/or

  • Information about your Internet connection, the equipment you use to access this Application and usage details.

  • Information collected automatically may include usage details, IP addresses and information collected through cookies and other tracking technologies

We collect this information:

  • Directly from you when you provide it to us;

  • Automatically as you navigate through the site;

  • From third-parties, such as, our business partners;

  • From third-parties you authorize to share information with us, such as, Facebook and Twitter.

INFORMATION YOU PROVIDE TO US

The information we collect on or through this Application may include:

  • Information that you provide by registering for the Application. This includes information provided at the time of registering to use the Application, making a purchase, subscribing to our newsletters or marketing materials, posting materials, or requesting further services.

  • Information that you provide when you enter a contest or promotion sponsored by us, or when you report a problem about or through the Application;

  • Records and copies of your correspondence (including e-mail addresses), if you contact us;

  • Your responses to surveys and other questions that we might ask you to complete;

  • Details of transactions you carry out through the Application and of the fulfillment of your orders. You may be required to provide financial information before placing an order

    through our Application; and

  • Your search queries on the Application.

You also may provide information to be published or displayed (hereinafter, "posted") on public areas of the Application, or transmitted to other users of the Application or third-parties (collectively, "User Contributions"). Your User Contributions are posted on and transmitted to others at your own risk. Please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users of the Application with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.

INFORMATION WE COLLECT THROUGH AUTOMATIC DATA COLLECTION TECHNOLOGIES

As you navigate through and interact with our Application, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions and patterns, including:

  • Details of your visits to this Application, including traffic data, location data, logs and other communication data and the resources that you access and use on the Website; and

  • Information about your computer and Internet connection, including your IP address, operating system and browser type.

The information we collect automatically is statistical data and does not include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third-parties. It helps us to improve this Application and to deliver a better and more personalized service, including by enabling us to:

  • Estimate our audience size and usage patterns;

  • Sort information about your preferences, allowing us to customize this Application according to your individual interests;

  • Seed up your searches; and

  • Recognize you when you return to this Application.

The technologies we use for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of this Application. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to this Application.

  • Web Beacons. Pages of the Application and our e-mail correspondence may contain small electronic files known as web beacons (also referred to as clear gifs. pixel tags and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an e-mail and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).

THIRD-PARTY DISCLOSURE OF COOKIES AND ADDITIONAL INFORMATION

Some content or applications, including advertisements, on the Application are served by third-parties, including advertisers, ad networks and servers, content providers and application providers. These third-parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use this Application. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.

At times Votus may make certain information available to strategic partners that work with us to provide products and services, or that help Votus market to customers. We do not control these third-parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see Choices About How We Use and Disclose Your Information, below.

HOW WE USE YOUR INFORMATION

We use information that we collect about you or that you provide to us, including any personal information:

  • To present this Application and its contents to you;

  • To provide you with information, products or services that you request from us;

  • To fulfill any other purpose for which you provide it;

  • To provide you with notices about your account;

  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection;

  • To notify you about changes to this Application or any products or services we offer or provide through it;

  • To allow you to participate in interactive features on our Application;

  • In any other way we may describe when you provide the information; and

  • We may also use your information for internal purposes such as auditing, data analysis, and research to improve Votus’s customer communications;

  • For any other purpose with your consent.

We may also use your information to contact you about our own and third-parties' goods and services that may be of interest to you. If you do not want us to use your information in this way, please check the relevant box located on the form on which we collect your data, adjust your user preferences in your account profile, or send us an email at privacy@votus.com. For more information, see Choices About How We Use and Disclose Your information, below.

DISCLOSURE OF YOUR INFORMATION

We may disclose non-personal, aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose personal information that we collect or you provide as described in this privacy policy:

  • To our subsidiaries and affiliates;

  • To contractors, service providers and other third-parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them;

  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other transaction regarding some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which personal information held by us about this Application’s users is among the assets transferred;

  • To third-parties who market their products or services to you if you have consented to these disclosures. For more information, see Choices About How We Use and Disclose Your Information, below;

  • To fulfill the purpose for which you provide it. For example, if you give us an e-mail address to use an "e-mail a friend" feature of the Application, we will transmit the contents of that e-mail and your e-mail address to the recipients;

  • For any other purpose disclosed by us when you provide the information; and

  • With your consent.

We may also disclose your personal information:

  • To comply with any court order, law or legal process, including to respond to any government or regulatory request;

  • To enforce or apply our terms of use or terms of sale and other agreements, including for billing and collection purposes; or

  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Company, our customers or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

CHOICES ABOUT HOW WE USE AND DISCLOSE YOUR INFORMATION

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

  • Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe's Applications. If you disable or refuse cookies, please note that some parts of this Application may then be inaccessible or not function properly.

  • Disclosure of Your Information for Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third-parties, you can opt out by sending us an e-mail at privacy@votus.com stating your request, by checking the relevant box located on the form on which we collect your data, or by logging into the Website and adjusting your user preferences in your account profile by checking or unchecking the relevant boxes. If we have sent you a promotional e-mail, you may send us a return e-mail asking to be omitted from future e-mail distributions. This opt-out does not apply to information provided to the Company as a result of a product purchase, warranty registration, product service experience or other transactions.

We do not control third-parties' collection or use of your information to serve interest-based advertising. However, these third-parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (the "NAI") on the NAI's website.

ACCESSING AND CORRECTING YOUR INFORMATION

You can review and change your personal information by logging into the Application and visiting your account profile page.

You may also e-mail us at privacy@votus.com to request access to, correct or delete any personal information that you have provided to us. We cannot delete your personal information except by also deleting your user account. We may decline to process requests that are unreasonably repetitive, require disproportionate technical effort, jeopardize the privacy of others, are extremely impractical, or for which access is not otherwise required by local law.

If you delete your User Contributions from the Application, copies of your User Contributions may remain viewable in cached and archived pages, or may have been copied or stored by other users of the Application.

INTEGRITY AND RETENTION OF PERSONALLY IDENTIFIABLE INFORMATION

We will retain your information for the period necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

LOCATION-BASED SERVICES

We collect and store your location information, such as requesting you to enter your home address. We use location information to improve and personalize our Application for you, verify your voting district, and voter registration status. You can choose not to enter this information; however, it will potentially limit you ability to use some features of the Application.

INTERNATIONAL USERS

Information you provide may be transferred or accessed by entities around the world as described in this Privacy Policy. If you’re located outside the United States and choose to provide your information to us, we may transfer your information to the United States and process it there. Your use of the Application followed by your submission of any PII represents your agreement to that transfer.

YOUR CALIFORNIA PRIVACY RIGHTS

California Civil Code Section § 1798.83 permits users of applications that are California residents to request certain information regarding the disclosure of personal information, including PII, to third-parties for their direct marketing purposes. To make such a request, please send us an e-mail to at privacy@votus.com.

DATA SECURITY

Votus takes precautions — including administrative, technical, and physical measures — to safeguard your information against loss, theft, and misuse, as well as against unauthorized access, disclosure, alteration, and destruction.

Unfortunately, the transmission of information via the Internet is not completely secure. Although we strive to make our best efforts to protect your personal information, we cannot guarantee the absolute security of any information. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of the Website, you are responsible for keeping the password confidential. It is a violation of our Terms and Conditions of Use to share your password or log in credentials with anyone.

When you use Votus or post on a social networking service, the information you share is visible to other users and can be read, collected, or used by them.

We urge you to be careful about giving out information, as it’s accessibility may be determined by your settings in third-party applications. The information you share may be viewed by any user of the Website. Please take care when using these features.

CHANGES TO OUR PRIVACY POLICY

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure.

It is our policy to post, from time to time, any changes we make to our privacy policy on this page. The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for periodically visiting this Website and the Privacy Policy to check for any changes.

CONTACT INFORMATION

For questions or comments about this Privacy Policy and our privacy practices, contact us at: info@votus.com.